How to disable the Recent Contacts feature in IBM Notes

Technote (troubleshooting)


Problem

The Recent Contacts feature introduced in Notes 8.x is a view in your personal address book containing a local cache of people with whom you frequently collaborate. Names are automatically populated in this view when you read mail from or send mail to a particular person.

Is there a way to disable this feature if you do not want to use it?


Resolving the problem

The Recent Contacts feature can be disabled using any of the following methods:


Important note: These methods will prevent new entries from being added to the Recent Contacts view. If you already have existing Recent Contacts, they will continue to be suggested by type-ahead unless you delete the contents of the Recent Contacts view.

1. Use the following parameter in the client's notes.ini file:
DisableDPABProcessing=1

2. In the Contacts section of the user preferences:

  • In the main Notes menu, select File --> Preferences.
  • Choose Contacts on the left and select "Do not automatically add names to the Recent Contacts view" on the right.



3. Switch to Notes Basic type-ahead:
  • In the main Notes menu, select File --> Preferences.
  • Choose Basic Notes Client Configuration on the left.
  • In the additional options, check "Disable type-ahead for all name fields and use the Notes Basic type-ahead".
    This reverts the type-ahead feature back to the Notes V6 and V7 type-ahead functionality and does not pull entries from the Recent Contacts view.
    You can also implement this change using a Desktop policy on the Preferences --> Miscellaneous tab. The setting is "Disable type-ahead for all name fields and use the Notes Basic type-ahead".

4. For Notes and Lotus Domino 8.5 and 8.5.1, push out the DisableDPABProcessing=1 parameter using a desktop policy.
    Refer to Document #1196837, "Using a Desktop Policy to set notes.ini and Location parameters", for the steps to push out a notes.ini parameter using a desktop policy.

    This option will not prevent users from enabling the feature but will turn off the feature by default.

5. In Notes and Lotus Domino 8.5.2 and later, there is a new feature that disables Recent Contacts using policies. The policy disables the option set by File --> Preferences --> Basic Notes Client configuration --> Additional Options --> "Disable type-ahead for all name fields and use Notes Basic type-ahead".
    The setting is found in the Desktop Settings Document --> Basics tab --> Contacts section:

For information about resetting the contents of the Recent Contacts view when corruption is suspected, refer to Document #1265985, " Is there a way to reset the contents of the Recent Contacts view in Notes 8 client?".

Related information

Understanding Notes 8.x Recent Contacts
A simplified Chinese translation is available


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Document information


More support for:

IBM Notes
Mail

Software version:

8.0, 8.5, 9.0

Operating system(s):

Linux, Windows

Software edition:

Edition Independent

Reference #:

1267115

Modified date:

2013-09-18

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