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How to restrict users to only save and schedule reports from their own 'My Folders'

Troubleshooting


Problem

This document describes how to do the following: - Restrict users from writing to a folder - Allow them only to save reports to their 'My Folders' - Enable scheduled reports to run from only their 'My Folders'

Resolving The Problem

Configure permissions as follows:

  1. Grant read, and traverse and execute
  2. Deny write

Steps:
  1. Login as a System Administrator
  2. Create a user named test_user
  3. Navigate to Directory-Cognos;
  4. Click "set properties" of Consumers group; select "Members" tab.
  5. Add test_user to this group
Within Public Folders:
  1. Create a folder named test_folder
  2. Click "set properties" of test_folder, and select the Permissions tab
  3. Select the check box to the left of Consumers group
  4. Select "deny" for "write" permissions and "apply"; select "ok"
  5. Create a report named test_report
  6. Copy this test_report to the test_folder
  7. Click "set properties" of report; click permissions tab

    Verify that test_report inherited the same properties as test_folder
    (read, traverse, execute & write denied)
  8. Logoff as Administrator
  9. Login as test_user
  10. Navigate to test_folder
  11. Run test_report from test_folder (this succeeds)
  12. Close test_report
  13. Open Report Studio
  14. Open test_report
  15. Run test_report, then close it.
  16. "Save" test_report (this fails)
  17. "Save As" test_report to "My Folders" (this succeeds)
  18. Within the test_folder, select the schedule icon for test_report (the report cannot be scheduled)
  19. Within My Folders, select the schedule icon of test_report (now, the report can be scheduled)

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Document Information

Modified date:
15 June 2018

UID

swg21338957