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Employee - Employee roles

IBM PartnerWorld Profiling System User Guide

Overview

Employee roles allows you to select the profile access for an employee in the PartnerWorld Profile System. In addition, you can select the TCI for System z program business contact role and select whether self association is approved or denied.

Please note, only the Primary Relationship Contact or Authorized Profile Administrator can update the profile access role of an employee and only one profile access role can be selected for each employee.

The access role defaults to allow employees to update their own profiles, if no other selection is made.

The access roles for a Business Partner employee are:

Primary Relationship Contact (PRC) - The first person who creates a location becomes the Primary Relationship Contact. There must be only one PRC for each location.

The PRC is a required business role and also has an APA security role. If the designated PRC leaves the company or is reassigned, another person at the location must be assigned this role, as the PRC role is a requirement of IBM PartnerWorld. If a PRC is missing from the profile, every APA at the location with an e-mail address will instead receive the PartnerWorld communications targeted to the PRC.

The APA at the headquarters location in a country enterprise can manage the country enterprise information and all location information and also manage any other location and employees within the country enterprise.

APA at the headquarters location of a worldwide enterprise can manage any country enterprise within the worldwide enterprise.

Authorized Profile Administrator (APA) - is a security role for an individual who has administrative update authority. An APA can update any information in the profile, give other employees access and approve contact self-associations. Only the APA can update the profile access role of an employee. Please be sure to assign an APA authorization/role only to employees who are authorized to modify profiles. An APA is required to perform on-going maintenance to the company's location information.

An APA can grant other employees access to the entitled PartnerWorld Web site and also, access to update the PartnerWorld Profiling System (PPS).

Distributor contact - This is provided to an IBM distributor to view a summary of contract compliance certifications for authorized hardware products, without viewing sensitive information about individual employees or the company. Only the Tier 2 Business Partners may authorize the distributor to have this access role. This access role is only applicable to North America.

Distributor contact with employee personal information access - Only applies to North America for IBM Business Partners for which contract compliance is required. Enables the IBM distributors to assist and manage the Tier 2 Business Partners contract compliance. Only Tier 2 Business Partners may authorize the distributor to have this access role.

Personal information update only - This allows employees to update only their own personal profile information.

View only profile access - This gives users the ability to update their personal profile information and view limited information within the company profile.

No selection made - This is the default when no selection is made. Only the employee's personal information will be updated. This is the same as selecting Personal information update only.

Navigation

To select the profile access for an employee:

  1. Choose an access role from the drop down box shown beside Profile Access.
  2. Click Save.
  3. You are taken to a confirmation page and given a confirmation number. Please retain the confirmation number for all future inquiries on the transaction.

To select the Business Contact or Secondary Business Contact for TCI for System z Program role:

  1. Click the appropriate box.
  2. Click Save.
  3. You are taken to a confirmation page and given a confirmation number. Please retain the confirmation number for all future inquiries on the transaction.

If self association is not set to automatically accept employees who associate themselves to a location, using the company token:

  1. Select self association for the employee.
  2. Choose either approved or denied from the drop down box.
  3. Click Save.
  4. You will be taken to a confirmation page and given a confirmation number. Please retain the confirmation number for all future inquiries on the transaction.

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