In the first of a series of Q&A about migrating to the cloud, Stuart McKay, Global Leader, Cloud Migrations, shares his insight on migration trends for mail.
Question: What is the common approach to moving mail to the Cloud? Are most companies migrating mail content, and if so typically how far back do they go? Do any start fresh - when does this approach make sense?
Stuart's response: We see all different sorts of combinations. Some customers choose to start with an empty mailbox, while others want to move all their mail. Just like when you are moving residences, moving to a new, better cloud platform should involve some house cleaning and purging. If you really don't need the data, then don't bring it with you. With all the additional focus on compliance and regulatory requirements for corporate and personal data, it's even more important to ensure you're only moving what you need to move. Solutions such as Archive Essentials can help a lot.
In general we see the following trends:
- Migrations from competitive platforms - We typically see the migration of calendars, contacts and tasks from Exchange, Google Apps and Office 365 up to a cap (typically around 500 MB). With the remainder archived either on premises or in the cloud (using Archive Essentials). Keeping it small allows customers to move at a faster rate, and eliminates some of the complexities around coexistence that can come into play when you are migrating for months, instead of weeks, or even over a weekend.
- Existing Notes / Domino customers typically move more, but the amount of data you move can impact the duration of your migration.
- Typically customers moving from more niche mail platforms, such as IMAP or Zimbra, will take only mail, or start fresh with an empty inbox.
Global Leader, Cloud Migrations
Stuart leads our Worldwide cloud migrations services teams and migration offerings for IBM SmartCloud Notes and IBM Verse. His expertise includes Social Business, Middleware, and Softlayer Cloud. Based in Toronto, Canada, Stuart has been with IBM for over 15 years and held various leadership roles in professional services and sales. You can follow him on twitter: @stumckay