The times they are-a-changing: The modern-day workforce and its effect on facilities management
Karl Helbig 270001N2U6 firstname.lastname@example.org | | Tags:  space-management facilities-management tririga smarter-buldings ibm-tririga-facilities-ma... iwms
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For the past 6 years, I have been a "mobile"
employee... that is, I do not work in a traditional office any longer, although
I have been at my job for nearly 20 years. My commute has decreased
considerably, from 75 miles each day to about 30 feet round-trip (my office is
in my home). Sure it sounds like
"utopia", but it presents its challenges as well. These challenges are not so much on me or
"us" as employees, rather, they are faced by our employers. According to a 2012 Ipsos/Reuters poll, one
in five employees worldwide now work from home.
Based on this fact, an obvious question arises: "what
happens to all of that unused office space?"
The answer may surprise you.
Outside of the fact that your employer is now sitting on a pile of
underutilized space, when you leave your cubicle or office behind, there are
some things that don't leave with you.
The power used to heat, cool and light the area - among other things - still
contribute one of the largest expenses for an organization, for example. And many organizations don't react quickly;
given the fact that facilities represent an top four cost of business for most
organizations, the fire is in essence fanned, and overspending on facilities
and associated services runs rampant.
But there's good news...a smarter buildings approach can help your
organization achieve a bigger bang for their real estate buck. An investment in alternative workplace
strategies can be well worth the effort, as these programs not only support
better space utilization, they can help cut energy consumption and reduce
Cases in point: one
company operated an office facility built to accommodate 1,800 people. But, for
various reasons, only 1,200 or so of its workspaces were assigned to staff,
showing a utilization rate of 66%. But
when the facilities management team compared the assignment of workspaces to
the actual number of workers who entered the building during a one month
period—measured by monitoring badge readers—the average daily occupancy was only
28%. In cases such as this, it is abundantly clear that the first step to
better facilities space management is building a better understanding of the
amount of space actually in use versus the space required. Consolidating cubicles to one area from several,
for example, allows for greater space utilization, which leads to fewer
supporting services required, less energy consumed and in turn, cost
savings. By way of example on the latter
point, another company, by employing such programs across its global real
estate portfolio, generated more than USD925 million in real cost savings over
a four-year period. A compelling story, right?
I'm really just scratching the surface here, but I won't
bore you with the details in this blog post... what I do recommend is that you
read a white paper that my colleagues and I just recently published. It outlines how the changing workforce is
effecting facilities management...and how increased space utilization can reduce
energy and operating costs for your organization. It's hot off the presses...please give it a
read, and stop back if you can and let us know what you think.
impact of a changing workforce on facilities management" to learn how
your organization can manage space and increase facilities utilization for a
better bottom line.
For more information on IBM's facilities management
capabilities and solutions, as well as additional use cases and demos, please