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IntelliChief - Document Management and Document Imaging

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Paperless Process Management for the IBM System i ®(iSeries 400)

IntelliChief is the combination of document management, imaging, and workflow for the IBM i (System i, iSeries) that enables your company to eliminate paper, reduce costs, and increase productivity.

Automate A/P and Invoice Processing

Eliminate the paper requisitions and the faxing of POs to vendors. Web-based purchase requests can be electronically routed and approved, while POs are faxed or emailed automatically. Capture faxed, emailed, or mailed invoices and electronically route them for approval and to the correct processor. By eliminating the paper, you streamline AP and avoid late payments, double payments, and take advantage of early payment discounts.

Speed Up Order Processing

Capture incoming faxed, mailed, or emailed orders and distribute them electronically for fast processing. No more sorting and distributing documents manually. Look up customer transaction history and related documents from your computer screen without having to get up and look in filing cabinets.

Go Paperless and Save Money

Customer service, legal, human resources, claims, and other areas of your company can eliminate paper and save money today. Create, capture, manage, archive, retrieve and distribute mission-critical documents electronically directly from your IBM i ERP!

Business information

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  • + Functional details

    IntelliChief manages the lifecycle of documents and consists of six basic components: CAPTURE: Convert documents into electronic documents from fax machines; from email messages; and from paper by scanning. CREATE: Rapid production of electronic documents from mission-critical applications. DISTRIBUTE: The delivery of documents to fax machines, email inboxes, secure web portals, or to laser printers. RETRIEVE: Authorized users and recipients can find, access, and review electronic documents directly from ERP screen. WORKFLOW: Controls the movement and processing of electronic documents; setup alerts, notifications, timers. ARCHIVE: The central repository where electronic documents are stored.

  • + Business problem

    Streamline processes such as order processing, purchasing, receiving, invoicing and improve cash flow.

    Eliminate filing cabinets and the need for offsite storage facilities.

    Improve customer service by having customer files electronically stored and retrieved directly from the ERP screen.

    Go to for detailed success stories.

  • + Business opportunity

    Reduce Costs and Streamline Invoice Processing -Process invoices faster, more accurately -Take advantage of early payment discounts -Avoid paying vendors twice -Reduce headcount or redeploy personnel -Get better handle on cash flow. Process More Orders Faster -Automate sorting and distribution of orders -Improve customer communications -Process orders faster and more accurately -Eliminate paper bottlenecks, speed up the overall process. Improve Customer Service -Retrieve customer transaction history directly from your IBM® i ERP system -Eliminate fax machines and filing cabinets -Automate faxing and emailing of customer correspondence/statements -Respond to customer inquiries faster

  • + Return on investment

    Reduce or eliminate space for storage of paper documents. Reduce time and work effort for audits with imaged documents. Provide access to key imaged documents at each location without manually retrieving and faxing. Reduce misfiling and lost documents. Reduce or eliminate need for multiple copies of certain documents. Eliminating multiple fax machines and cost related to maintaining these machines. Process more orders, receiving, and invoices with less requirement for additional staff. Eliminate late payment penalties and capture a higher percentage of prompt payment discounts. Reduce mailing and shipping costs associated with electronic document delivery to and from customers or vendors.

  • + Competitive advantage

    Affordable Document Management for IBM System i ® (iSeries) intelliChief is not only the only complete end-to-end solution for Paperless Process Management for the IBM iSeries (AS/400) enterprise but is also the most affordable. Scalable and Powerful Modular in nature, you can start small and grow slowly as you tackle different process areas, or decide to go on a full scale implementation to take advantage of moving towards a fully paperless company.

    Seamless Integration with ERP systems IntelliChief Paperless Process Management (PPM) solutions are engineered to operate within any major or proprietary business application primarily to allow users to access the document management and delivery (inbound and outbound) functions using applications they already know. This minimizes or eliminates the learning curve and drastically reduces human error when managing mission-critical documents.

  • + Industries

    Automotive Industry
       Automotive Suppliers
    Banking Industry
       Banking - Other
    Chemicals & Petroleum Industry
    Consumer Products Industry
    Education Industry
       Basic/Secondary Education
       Higher Education
    Energy & Utilities Industry
       Combo Electric/Gas
       Electric and Gas Energy Services Traders
    Financial Markets Industry
       Financial Markets - Global Customer Management
       Financial Markets - Other
    Government Central/Federal industry
       Environ., Transp. & Pub. Works
       Finance and Administration
       Public Safety and Justice
       Social Services
    Government, State/Provincial/Local Industry
       Env/Trans/PubWrks, City/Mun.
       Env/Trans/PubWrks, County/Shire
       Env/Trans/PubWrks, Spec. Dist.
       Fin. & Admin, City/Municipal
       Fin. & Admin, County/Shire
       Fin. & Admin, Special District
       Fin. & Admin, State/Prov./Reg.
       Other Government
       PS & Justice, City/Municipal
       PS & Justice, County/Shire
       PS & Justice, Special District
       Soc. Services, City/Municipal
       Soc. Services, County/Shire
    Healthcare Industry
       Alternate Healthcare
       Healthcare Other
       Health Plans / Payors
       Integrated Healthcare Systems / Hospitals
       Physicians / Clinics
    Industrial Products Industry
       Fabrication & Assembly
       Other Process
    Insurance Industry
       Insurance Carriers - Life & Asset Management (L&AM)
       Insurance Carriers - Property & Casualty (P&C)
       Other Insurance, N.E.C.
    Life Sciences Industry
    Professional Services Industry
       Management Consulting
    Retail Industry
       Retail - Apparel Manufacturing
       Retail - Department Stores
       Retail - Direct Marketing
       Retail - Retail Food
       Retail - Food Services
       Retail - Hard Goods
       Retail - Mass Merchants
       Retail - Pharmacy/Drug
       Retail - Specialty
    Telecommunications Industry
    Travel & Transportation Industry
       Global Dist. Systems / CRS
    Wholesale Distribution & Services Industry
       Wholesale - Food/Food Svc/Drug
       Wholesale - General Trading Co.
       Wholesale - Non-Durables
       Wholesale - Durables
       Wholesale - Services

  • + Solution areas

    Cross industry
       Business Continuity
       Business Process Management and Integration
       Document Management
          Document Imaging
          Document Management/Processing
       Emerging Technologies
          Green IT - Energy Efficiency
       Enterprise Resource Planning (a.k.a. Enterprise Application Systems (EAS)

  • + Customer size

    Small Business (50 to 99 employees)
    Midmarket Business (100 to 499 employees)
    Midmarket Business (500 to 1000 employees)
    Large Business (greater than 1000 employees)

  • + Languages supported


  • + Countries/regions available for distribution

    United States

Technical information

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  • + Hardware/OS platforms

    IBM i (i5 formerly i5/OS V5)
       IBM Systems: System i
    i 5.4
       IBM Systems: System i
    IBM i 6.1
       IBM Systems: System i
    IBM i 7.1
       IBM Systems: System i

  • + Services

    Custom Systems Integration Services
    e-business Services
    Education & Training
    Hardware & Software Support Services
    Product Support Services
    Professional Services

Date last modified:    Mar 29, 2013

Contact information

Brian Smith


IntelliChief LLC
120 Forbes Blvd.
Mansfield, MA 02048
United States


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